Problems It has been observed
that it is becoming increasingly difficult to conciliate
the agendas of the people managing the company in
order to schedule the statutory meetings in conjunction
with the workshops of the ongoing projects. Moreover,
the absence of a management representative at a
meeting (albeit due to an important situation such
as negotiating an important contract) is not uncommon.
Consulting your colleagues helps you to take better
decisions for the company. To conveniently hold
meetings anytime and anywhere (also in small groups),
make use of Tele-efficiency's superior service.
Solution
The statutory meetings that are planned by the president
are automatically scheduled in his Outlook calendar,
after which he asks the participants to confirm
their availability. During the meeting, he introduces
the other presenter who gives a PowerPoint presentation
and submits a document on the screen, which is also
transmitted to his coworkers. If there is
an absentee, the meeting is integrally
recorded, both voice and images, and emailed to the absentee,
along with the hyperlink and password so that it can be
replayed. The voice over Internet software, Skype, along
with the instant messaging presence indicator, allows
the members of the management team to know, at a given
moment, their coworkers' status, i.e., if they are with
a "connected," "no show," "not
available," or "do not disturb" signal.
Results
If some of the
management personnel are frequently traveling, they can participate
in the meetings via the Internet from their hotel room, airport,
or an Internet café, or even from home. Moreover, even
if they are absent, they can watch the recorded meeting and
share their views with their colleagues. By knowing the availability
of the management personnel, at a given time, the president
can schedule a meeting; also, he can be signalled during the
meeting about someone's changed status of availability, as well
as of a new arrival.
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References
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Best Practices: preparation, progress and follow up for: WEBinar, eSales, eService, eCRM, eMeeting, eLearning.
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Unlimited number of meetings with a maximum of 25 participants, for a flat rate, quaterly or yearly.
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