Problem Within companies,
coordination of information, whether technological
or professional (related to architecture, engineering,
or other kinds of practices) is of utmost importance.
Project coordination always calls for sharing of
schemes, plans, and timetables. Sometimes, the coordination
of meetings takes up more time than the actual meetings.
Undoubtedly, the satisfaction of the clientele and
the relationship with them are of capital importance.
That said, building that relationship requires time.
Solution
Virtual meetings conducted through web conferencing
have all the functionalities needed to share documents
on the screen as well as to transmit them. The same
applies to a Powerpoint presentation, a project
diagram done with Microsoft Project, or an image.
By opening an interactive
whiteboard, the participants
can work together on a scheme, with virtual pen. Moreover,
the availability of the colleagues can be known
from the indication given by the IP software, Skype. This
way, meetings can be held on demand and in time, thus
eliminating the need for having to wait for the right
time for everybody to get together for that purpose.
Results
A better coordination
of the resources required for the development of products or
the realization of projects reflects directly on their quality
as well as on the time needed for their completion. The better
coordination of the working teams is generally translated into
a lower rejection rate. In all chapters, the potential economies
are evident. The time saved can be devoted to optimizing the
relationship with the client, as this is an imperative condition
to deserve the client's loyalty and to renew the experience.
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References
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